Being responsible for your company's holiday party or event can be a daunting task. That's why we're here to help you out with this checklist. Breaking down the tasks one by one will help you get through it, and these tips should help you do that in a calm, methodical way. After all, you want to enjoy the party too!
Budget: Deciding on a budget needs to be top on your list because it will determine everything else: food, venue, music, if outside guests are invited, and so forth. Communicate with leadership regarding the party so there are no holiday surprises; let them know the what, when and where, and get it approved before you begin booking.
Venue: Once you have your budget set, it's time to pick the location of your event. It's best to choose a family friendly place such a restaurant, or a large hall, -- not a bar or nightclub. Also find out if they have insurance coverage. Be sure to keep track of what they will provide and what you'll need to provide. It could make or break the event!
Committee: Nothing says disaster like, "It's not my job." Designate committees or individuals to be in charge of decorations, budget, set-up and cleanup, etc. And be sure to have a designated point person for the night of the event.
Theme: Will your party have a theme? If so, that will determine the decorations, food, and even the type of music. It's best to create themes around the seasons such as "Winter Wonderland." Find out if the venue will provide any decorations or if you'll need to do it internally, or hire a party rental company.
Entertainment: Will you have a live band, a DJ, canned music, or videos playing? If you have a DJ or a live band, be sure to settle how and when they will be paid. You might want to delegate someone as master of ceremonies or perhaps line up speakers and present awards during the event.
Food & Drink: Find out if the venue will include food or if you'll need to provide it. Be sure to have vegetarian and gluten-free options, as well as a nice variety of flavors. Will you be able to have a buffet and heated food or will you be serving sandwiches and finger food? If you have an open bar, sell tickets with a limit on how many tickets per person.
Feedback: Pay attention to feedback from previous years because people are usually pretty vocal about what they liked – and didn't like – about a holiday party. You might want to even send out a survey after this year's party to get useful feedback.
Contact Venezia: The holidays will be here before you know it and now is the time to reserve a room and plan your party. We'd love to host your holiday event, and work with you to make it a memorable one. Check out our dining room and ballroom, with magnificent views of the Boston Harbor.